Council Committee Meeting(s)
Meeting Location: City Hall - Council Chambers, 2nd Floor (Courtroom I)
Time: The first meeting is generally scheduled to begin at 6:30 pm
Front Doors Open at 6:00 pm
General operating procedures:
- Courtroom Decorum: Eating and/or drinking and the use of tobacco products are prohibited in the courtrooms, irrespective of whether court is in session.
- Verbal conversations are prohibited in the courtrooms at all times when council or court is in session.
- When any member is about to address Council, he/she shall respectfully address himself/herself to the Presiding Officer and, when recognized by the chair, confine himself/herself to the question under debate, avoid personalities and refrain from impugning the motives of any other member's argument or vote.
- All public meetings are recorded. In the case of committees, the recording starts at the fall of the first gavel and stops when the last meeting concludes.
Municipal Services Parks and Recreation -- 6:30 PM
20240318 MUNICIPAL SERVICES COMMITTEE AGENDA.pdf
CALL TO ORDER/Roll Call – Smith, Barr, Laing
SUMMARY OF PROCEEDINGS
OLD BUSINESS
NEW BUSINESS
Item 1. ORDINANCE 2024-040.pdf: ORDINANCE APPROVING AND ADOPTING CITY OF MARION, OHIO SENIOR CENTER’S TITLE VI POLICY NUMBERED 2024-01 ON FILE IN THE SENIOR CENTER DEPARTMENT (Badetscher)
MATTERS NOT ON THE AGENDA
OTHER MATTERS
ADJOURN
Streets and Sewers -- 6:35 PM
20240318 STREETS AND SEWERS AGENDA.pdf
'CALL TO ORDER/Roll Call – Barr, Smith, Pollock
SUMMARY OF PROCEEDINGS
OLD BUSINESS
NEW BUSINESS
Item 1. ORDINANCE 2024-041.pdf: ORDINANCE AUTHORIZING THE CITY OF MARION, THROUGH ITS SERVICE DIRECTOR, TO ENTER INTO AND PARTICIPATE IN THE OHIO DEPARTMENT OF TRANSPORTATION PROJECT INCLUDING BUT NOT LIMITED TO SR 423, AND DECLARING AN EMERGENCY (Bishop)
MATTERS NOT ON THE AGENDA
OTHER MATTERS
ADJOURN
Finance -- 6:45 PM
20240318 FINANCE COMMITTEE AGENDA.pdf
CALL TO ORDER/Roll Call – Laing, Ratliff, Rollins
SUMMARY OF PROCEEDINGS
OLD BUSINESS
Item 1. Bank Reconciliation Project -- Veritas (Auditor Meginness)
- 2023.12 RECONCILIATION.pdf
- 2024.01 RECONCILIATION.pdf (RECEIVED 03/04/2024)
- 2023 Carryover Amounts.pdf (PROVIDED BY DEPUTY AUDITOR WATTS 12/29/2023)
- NO NEW DOCUMENTS PROVIDED; NO COPIES MADE OF PREVIOUSLY PROVIDED DOCS
Item 2. 2021 and 2022 and 2023 Audit (Auditor Meginness) --> S&P Credit Watch
Item 3. IRS Penalties and Appeal (Auditor Meginness)
- Status of known IRS penalties and appeals
- Spreadsheet requested by Ms. Laing: 20240212 IRS fees provided by Auditor.pdf
- Landon 941 penalties -- email from attorney regarding abatement 12/04; pending IRS documentation.
- 20240205 NOTICES RE REFUND 4Q2020 1Q2021 REFUND AND CREDIT.pdf (PORTIONS WITHHELD AND APPLIED AGAINST OTHER PENALTIES)
- 20231211 NOTICE CP134B PENALTIES 6629.pdf
- No legislation received -- 20231214 FW_ 2023 3Q 941 Penalty .msg
- 20231213 CHECK WRITE PACKET PROVIDED BY AUDITOR'S OFFICE 2022Q1 2022A4 2023Q1 2023Q3.pdf
-
20231218 IRS LETTER 5699 PENALTY FAILURE TO FILE 1095 .pdf -- expected ordinance to appropriate funds for 2021 1095 failure to file -- $225,960.00
- Notified by Auditor Meginness that it was "off the table" -- pending verification
- 20240129 INFORMATION RETURN CLOSING LETTER 1095 TAX YEAR 2021.pdf
- NO NEW DOCUMENTS PROVIDED; NO COPIES MADE OF PREVIOUSLY PROVIDED DOCS
- STATUS OF APPEALS PENDING WITH VORYS -- 1095, 941, INCLUDING QUARTERS THAT WERE PAID BY CREDIT
Item 4. Auditor of State Project Update (Auditor Meginness)
Item 5. Budget
- ORDINANCE 2024-001.pdf (hard copy provided 02/05/2024)
- 2023 Carryover Amounts.pdf (hard copy provided 02/05/2024) -- requested update 03/14/2024
- Correspondence: 2024 City Budget Order.pdf
- 2024 Revenue Estimate.pdf (hard copy provided 02/05/2024) -- 2023 actual revenue, 2024 known sources not included
- New Proposed Budget Worksheet Only: 2024 Annual vs Quarterly Budget.pdf (hard copy provided 02/12/2024)
- 2024.02 BUDGET PERFORMANCE REPORT REVISED.pdf
- 2024 50% proposed budget.pdf
- Ytd Budget against performance (50%) requested NOT RECEIVED
- NO NEW DOCUMENTS PROVIDED; NO COPIES MADE OF PREVIOUSLY PROVIDED DOCS
Item 6. Liquidity Status
- TIB Meeting Needed?
NEW BUSINESS
Item 1. RESOLUTION 2024-006.pdf: RESOLUTION AUTHORIZING PARTICIPATION IN THE ODOT ROAD SALT CONTRACTS AWARDED IN 2024, AND DECLARING AN EMERGENCY (Bishop)
Item 2. ORDINANCE 2024-042.pdf: ORDINANCE MAKING APPROPRIATIONS IN THE BELOW LISTED LINE ITEMS FOR THE YEAR ENDING DECEMBER 31, 2024 (Robbins)
Item 3. ORDINANCE MAKING APPROPRIATIONS IN THE BELOW LISTED LINE ITEMS FOR THE YEAR ENDING DECEMBER 31, 2024 (Auditor) (Packer Truck)
Pending update from Auditor
Item 4. ORDINANCE REQUESTING A TRANSFER IN THE BELOW LISTED LINE ITEMS FOR THE YEAR ENDING DECEMBER 31, 2024 (Auditor) (Senior Center)
Pending update from Auditor
Item 5. ORDINANCE 2024-043.pdf: ORDINANCE MAKING ADDITIONAL APPROPRIATIONS TO COVER CURRENT EXPENSE FOR THE YEAR ENDING DECEMBER 31, 2024 (Auditor) (HSA/Cobra)
Item 6. ORDINANCE MAKING APPROPRIATIONS IN THE BELOW LISTED LINE ITEMS FOR THE YEAR ENDING DECEMBER 31, 2024 (Auditor) (Toldeo Port Authority)
Pending update from Auditor
MATTERS NOT ON THE AGENDA
OTHER MATTERS
Reports —
Credit Card -- REQUESTED NOT RECEIVED
ADJOURN
