Council Committee Meeting(s)

Event Date: 
Mon, 12/04/2023 - 6:30pm

Meeting Location:  City Hall - Council Chambers, 2nd Floor (Courtroom I)

Time:  The first meeting is generally scheduled to begin at 6:30 pm

 

Finance Committee -- 6:30 PM

20231201 FINANCE COMMITTEE AGENDA.pdf

Call to Order/Roll Call -- Mr. Schaber (chair), Mr. Rollins, Mr. Gerritsen

Minutes 

  • 20230821 FINANCE COMMITTEE MINUTES.pdf
  • 20230905
  • 20230918
  • 20231002
  • 20231106
  • 20231120

Old Business

Item 1.  Bank Reconciliation Project (Auditor Meginness)

  • Status of reports matching (New World)
  • 2023.10 RECONICILIATION
  • Documentation

Item 2.  2021 and 2022 Audit (Auditor Meginness) --> S&P Credit Watch

  • Documentation:
    • ORDINANCE 2023-011.pdf -- Clark, Schaefer & Hackett -- prepare Annual Comprehensive Financial Report for 2022 (due in 2023), 2023, & 2024
    • ORDINANCE 2022-028.pdf -- Charles Harris & Associates Inc  -- prepare GAAP conversion for FY2021 -- $17,000-$19,000 (due in 2022)
    • ORDINANCE 2022-073.pdf -- Appropriating additional funds for 2021 audit
    • FY2020 Audit -- (due in 2021, released 06/02/2022)
    • FY2019 Audit -- (due in 2020, released 10/01/2020)

Item 3.  IRS Penalty and Appeal Update (Auditor Meginness)

Item 4.  Auditor of State Update (Auditor Meginness) 

Item 5.  ORDINANCE 2023-087.pdf:  ORDINANCE REQUESTING ADDITIONAL APPROPRIATIONS IN THE PROFESSIONAL SERVICES OF THE AUDITOR’S OFFICE (GENERAL FUND) TO EXPAND THE SCOPE WITH VORYS LEGAL COUNSEL TO PURSUE AN APPEAL OF IRS PENALTIES FOR THE YEAR ENDING DECEMBER 32, 2023. (Auditor) ($20,000 Request for Vorys Legal Counsel for representation on 1095 penalty from tax year 2020/Landon administration)

Item 6.  ORDINANCE 2023-088.pdf:  ORDINANCE REQUESTING ADDITIONAL APPROPRIATIONS IN THE PROFESSIONAL SERVICES OF THE AUDITOR’S OFFICE (GENERAL FUND) FOR THE YEAR ENDING DECEMBER 31, 2023. (Auditor) ($38,000 Request for Veritas for additional professional services to reconcile)

Item 7.  ORDINANCE 2023-083.pdf:  ORDINANCE REQUESTING ADDITIONAL APPROPRIATIONS TO COVER EMPLOYEE BENEFITS FOR THE YEAR ENDING DECEMBER 31, 2023 (Auditor)

  • Finance Committee -- Mr. Schaber, chair -- 3-0
  • 2nd Reading -- returned to committee by council

Item 8.  ORDINANCE 2023-084.pdf:  ORDINANCE MAKING ADDITIONAL APPROPRIATIONS TO COVER CURRENT AND NEEDED EXPENSES FOR THE YEAR ENDING DECEMBER 31, 2023 (Auditor)

  • Finance Committee -- Mr. Schaber, chair -- 3-0
  • 2nd Reading -- returned to committee by council

Item 9.  ORDINANCE 2023-085.pdf:  ORDINANCE REQUESTING ADDITIONAL APPROPRIATIONS TO COVER WAGES AND SALARIES FOR THE YEAR ENDING DECEMBER 31, 2023 (Auditor)

  • Finance Committee -- Mr. Schaber, chair -- 2-1
  • 2nd Reading -- returned to committee by council

New Business

Item 1.  ORDINANCE 2023-099.pdf:  ORDINANCE AUTHORIZING AND DIRECTING THE AUDITOR TO PAY THE INTERNAL REVENUE SERVICE (IRS) PENALTIES, APPROPRIATING THE NECESSARY FUNDS, AND DECLARING AN EMERGENCY (Auditor) (70,083.62 Request for IRS 941 penalties))

Item 2.  ORDINANCE 2024-001.pdf:  ORDINANCE MAKING APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF MARION, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2024 (Auditor) (2024 Budget)

Matters Not on the Agenda

Reports 

Adjourn

Legislation and Codes -- 6:35 PM

20231204 LEGISLATION AND CODES COMMITTEE AGENDA.pdf

Call to Order/Roll Call -- Mr. Gerritsen (chair), Mr. Rollins, Mr. Schaber

Minutes -- 

Old Business

Item 1.  Liquor License Annual Renewals

New Business

Matters not on the Agenda

Reports

Adjourn

Municipal Services, Parks and Recreation -- 6:45 PM

2 position to add to Yarger Report -- requested by new administration
 
 

Traffic Commission -- 6:50 PM

Agenda items to include "results of several traffic issues and the traffic studies and recommendations" (no documentation, have not heard back from Mr. Feliciano)

 

Committee Assignments for 2022-2023

The first name shall be the chairman of the committee. The second name shall be the vice chairman. The third name shall be a member of the committee.  An updated contact list is included with every agenda.

Finance -- Jason Schaber, Jeff Gerritsen (vice chair), Aaron Rollins
  • 20230814 FINANCE COMMITTEE MINUTES.pdf
  • 20230905 FINANCE COMMITTEE MINUTES.pdf
  • 20230918

Airport, Lands & Buildings -- Mike Neff (chair), Mike Thomas (vice chair), Karen Fosnaugh

 
Information Systems -- Aaron Rollins (chair), Jeff Gerritsen (vice chair), Josh Feliciano 
 
Jobs and Economic Development -- Ayers Ratliff (chair), Josh Feliciano (vice chair), Jeff Gerritsen
  • 20230501
  • 20230605
 
Legislation, Codes & Regulations -- Jeff Gerritsen (chair), Mr. Rollins (vice chair), Jason Schaber
  • 20230918

Municipal Services, Parks & Recreation -- Mike Thomas (chair), Karen Fosnaugh (vice chair), Mike Neff

 
Public Utilities -- Mr. Rollins (chair), Mike Neff (vice chair), Josh Feliciano
 
Regional Planning -- Karen Fosnaugh  (chair), Mike Neff (vice chair), Ayers Ratliff
  • Marion City/Marion County Regional Planning Link
  • Regional Planning Commission Meetings are held 7PM located in the Prospect Room, lower level of Marion County Building on 4th Wednesday of the month, except November and December meetings are combined due to holiday season and held on 2nd Wednesday of December. 
 
Streets and Sewers -- Josh Feliciano  (chair), Mike Thomas (vice chair), VACANT

Zoning and Annexation -- Karen Fosnaugh  (chair), Matt Pollock (vice chair), Aaron Rollins

  • 20230807
 
Select Committee -- City Charter -- Aaron Rollins (chair), Mike Thomas (vice chair), Mike Neff, Jeff Gerritsen, VACANT

Commissions:

Traffic Commission

Members of the Streets and Sewers Committee:  Mr. Feliciano (elected chair), Mr. Thomas, Mr. Pollock
Safety/Service Director:  Director Caryer or Director Chaffin
City Engineer:  Engineer Hardy
Chief of Police:  Chief McDonald
Law Director:  Law Director Russell 
  • 20230905 TRAFFIC COMMISSION MINUTES.pdf

Council Representation on Other Boards/Committees:

CANDO Board -- Jeff Gerritsen

Downtown Marion Inc. -- Ayers Ratliff

Airport Commission -- Mike Neff